Keystone Poker – Privacy Policy

Last Updated: April 2026

Keystone Poker (“Keystone,” “we,” “our,” or “us”) is committed to protecting the privacy, security, and dignity of everyone who visits our website, participates in our events, or interacts with our services. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you access keystonepoker.ca or any related digital platforms we operate (collectively, the “Site”).

By using the Site, you acknowledge that you have read and understood this Privacy Policy.

1. Information We Collect

We collect information to operate our events safely, communicate effectively, and improve the experience of our players and community.

1.1 Information You Provide Directly

This may include:

  • Registration details — name, email address, phone number, age confirmation, and any information submitted through event sign‑ups or contact forms

  • Player profile information — voluntary details you choose to share

  • Payment or donation information — if applicable, processed securely through third‑party providers

  • Media consent selections — if you opt in or out of photography or media use

  • Communications — messages you send to us via email, forms, or social platforms

1.2 Information Collected Automatically

When you visit the Site, we may automatically collect:

  • Device and browser information

  • IP address and general location

  • Pages viewed and interaction data

  • Cookies and similar technologies (see our Cookie Policy for details)

1.3 Information from Third Parties

We may receive information from:

  • Event partners or sponsors

  • Payment processors

  • Social media platforms, if you interact with our content

2. How We Use Your Information

We use collected information to:

  • Operate and manage Keystone Poker events

  • Communicate with players, including event updates, confirmations, and policy notices

  • Ensure safety, fairness, and compliance with our Codes of Conduct

  • Improve website functionality and user experience

  • Administer promotions, surveys, or community initiatives

  • Protect the integrity of our events, including fraud prevention and dispute resolution

  • Comply with legal or regulatory obligations

We do not sell your personal information.

3. How We Share Information

We may share information only when necessary and only with trusted parties:

  • Service providers — such as payment processors, email platforms, or website analytics tools

  • Event partners or sponsors — limited to operational needs or where you have provided consent

  • Legal authorities — if required to comply with law, protect safety, or respond to lawful requests

  • Photography or media partners — only in accordance with our Media & Photography Policy and your consent selections

We do not share personal information for unrelated marketing purposes.

4. Data Security

We implement reasonable administrative, technical, and physical safeguards to protect your information from unauthorized access, misuse, or disclosure. However, no online system is completely secure, and we cannot guarantee absolute protection.

5. Data Retention

We retain personal information only for as long as necessary to:

  • Operate events

  • Fulfill the purposes outlined in this Policy

  • Meet legal, tax, or regulatory requirements

When information is no longer required, we securely delete or anonymize it.

6. Third‑Party Links

Our Site may contain links to external websites, sponsors, or partners. We are not responsible for the privacy practices or content of third‑party sites. We encourage you to review their policies before providing any personal information.

7. Children’s Privacy

Keystone Poker does not knowingly collect information from individuals under the age of 18. If we learn that a minor has submitted personal information, we will take steps to remove it promptly.

8. Your Rights

Depending on your location, you may have the right to:

  • Access the personal information we hold about you

  • Request corrections to inaccurate information

  • Request deletion, subject to legal or operational requirements

  • Withdraw consent for optional data uses (e.g., media permissions)

  • Opt out of communications at any time

To exercise these rights, contact us using the information below.

9. Changes to This Policy

We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. The “Last Updated” date at the top of this page will indicate the most recent revision.

Continued use of the Site after changes are posted constitutes acceptance of the updated Policy.

10. Contact Us

If you have questions about this Privacy Policy or how your information is handled, you may contact Keystone Poker at:

Email: inquiry@keystonepoker.ca Subject Line: Privacy Inquiry